How to Use Org-Wide Coupons

Introduction

The Org-Wide Coupons feature allows you to offer discounts on every Reg Choice within one or more Reg Classes. Org-Wide Coupons can be used in the individual Registration Forms for each Reg Choice in a Reg Class. In order for these coupons to work, you have to set up at least one Reg Class which contains at least one Reg Choice. If you don't know about Reg Classes yet, click HERE for details.

This short guide will show you how to set up an Org-Wide Coupon.

Adding a Coupon

To create an Org-Wide Coupon:

1. Log in to ChronoTrack Admin, click the My Orgs tab, then click the Coupons tab.
2. Now click the +Create Org-Wide Coupon button. 
   
3. 1. In the window that appears, enter a Description for the Coupon. Try to keep the name as specific as possible to avoid confusion between multiple other Coupons.
   2. Next, select whether the coupon with be a Single type coupon or a Series type coupon. 
      Single type coupons use a single code that can be used many times to redeem a discount.
      Series type allows you to Upload a list of coupon codes which can be used to redeem the discount amount.
   3. Now select the Organizer that contains the Reg Class you'd like to use with the Coupon Code. You can only select one Organizer per Coupon. After selecting the Organizer, check the boxes next to the Reg Class or Classes you'd like to apply the code to.
      
   4. Next, enter the number of Max uses per code, or leave it at the default if you don't want to limit it. Finally, enter an Expiration date for the Coupon. Click Continue to proceed to the next step.
   5. On the next screen, enter the amount of the discount the Coupon will offer. Currently, you can only enter a percentage. Click Continue to proceed.
      
   6. On the third step, if you selected Single as the Type, enter the Coupon Code to be used, then click Continue. Remember that the code should NOT be something obvious or easily guessed.
      
      -OR-
      If you selected Series as the type, click the Select File button, locate the file on your computer that contains your list of Coupon Codes, click Open, then click Continue.
      
   7. On the final step of the process, click Complete & Save to finalize the creation of the Coupon. If you selected a file to upload, this step will offer confirmation of the total number of coupons in the file.
      

   The page will refresh, and you new Coupon will appear in the Coupons list. In the list, you can see the Organizer, Reg Classes, Description, Code, Usage count, and Expiration date information for each Coupon. You can also Edit, Remove, or Expire coupons at any time. 

   

   If you uploaded a list of codes, there will be a link that allows you to view all codes you uploaded including Usage Count and Status. You can also Expire individual codes.

   

You will also notice that on the individual events that are included in the Reg Class to which the Org-Wide coupon applies, the Coupons tab will look slightly different. You'll now have the ability to edit the individual Event coupons as normal, but you can also view the Org-Wide coupon(s) that apply to the event.